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3.4.7.1 Setting Up and Managing Published Printers 
All printers shared on Windows 2000 or Windows Server 2003–based print servers that are members of 
either a domain or a domain controller are automatically published in Active Directory. However, you must 
publish printers that run on pre-Windows 2000 computers by using Active Directory Users and 
Computers. When you publish a printer, it is the print queue is published, and the object in Active 
Directory is called a printQueue. You only need to manage printers if you change the default behaviour of 
the printer. 
 
Note: When you publish a printer, the printer object is placed in the print 
server’s computer object in Active Directory. You can view printer objects 
in Active Directory. To view printer objects, you enable the option in Active 
Directory Users and Computers to view objects as containers. 
 
By default: 
• 
Any printer shared on a Windows 2000 and Windows Server 2003 print server that has an account in an 
Active Directory domain is published in Active Directory. 
• 
When a print server is removed from the network, its published printers are automatically removed from 
Active Directory. 
• 
When you configure or modify a printer’s properties, Windows Server 2003 automatically updates the 
appropriate published printer object’s attributes in Active Directory. 
 
 
Note: To prevent users from viewing or using a particular printer, you must 
prevent the automatic publishing of printers in Active Directory. You can 
control the automatic publishing of a printer by using the List in the 
directory check box on the printer’s Sharing tab. The List in the Directory 
check box is selected by default; therefore, the printers that are added by 
using the Add Printer Wizard are automatically published. You can use 
Group Policy to control the default behavior of published printers. You 
configure the Automatically publish new printers in Active Directory 
Group Policy setting in Computer Configuration\Administrative Templates\ 
Printers in Group Policy to disable or enable automatic publishing of 
printers. 
 
Managing printers includes tasks such as moving printers, connecting to printers on the network, and 
modifying properties of the print queue objects. After you publish printers in Active Directory, user and 
organization printing needs may change. This change may require you to configure printer settings so that 
your printing resources better fit these needs. 
 
To organize published printers, you can move related published printers that are installed on multiple 
computers into a single organizational unit. By moving printers into a single organizational unit, you can 
perform administrative functions on all of the printers in the organizational unit. To move printers in a 
domain: 
 
• 
Click on the 
START
 button 
• 
Point to 
PROGRAMS
 
• 
Point to 
ADMINISTRATIVE TOOLS
 
• 
Click on 
ACTIVE DIRECTORY USERS AND COMPUTERS
 
• 
Right-click the published printers you want to move 
• 
Click 
MOVE
 
• 
In the Move dialog box that appears, expand the domain tree 
• 
Click the organizational unit to which you want to move the selected printers 
• 
Click 
OK
 
 
 

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